Personal Assistant - #1092286

Overview

Banyan Group is an independent, global hospitality company with purpose. We are proud of our pioneering spirit, design-led experiences and commitment to responsible stewardship. Our extensive portfolio spans across over 80 hotels and resorts, over 60 spas and galleries, and 14 branded residences in over 20 countries. Comprising 12 global brands, including the flagship brand Banyan Tree, each distinct yet united under the experiential membership programme with Banyan. The founding ethos of “Embracing the Environment, Empowering People” is embodied through the Banyan Global Foundation and Banyan Management Academy. Banyan Group is committed to remaining the leading advocate of sustainable travel, with a focus on regenerative tourism and innovative programmes that elevate the guest experience.

The Role

The Administrative Assistant to the Senior Vice President (SVP) will provide comprehensive administrative support, handle communication with internal and external stakeholders, and assist with project coordination and management.

Responsibilities

Administrative Support & Communication and Liaison:

• Act as a primary point of contact for the SVP, handling inquiries and requests.
• Manage calendaring, scheduling of appointments, and coordination of meetings.
• Liaise with internal and external stakeholders on behalf of the SVP when requested.
• Handle incoming and outgoing communications (phone calls, emails, correspondence).
• Prepare and distribute meeting agendas, minutes, and reports.
• Manage travel arrangements, including flights, hotels, and transportation, and for leadership team when required.
• Draft and edit correspondence, presentations, and other materials.
• Manage expenses and invoices.

Project Support

• Assist with research, analysis, and preparation of reports and presentations.
• Track progress on projects and ensure deadlines are met.
• Support in preparation for meetings and presentations.

Requirements

• Minimum 10 years of administrative and secretarial experience
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to anticipate needs and proactively address them
• Proficiency in Mandarin to liaise with Chinese business counterparts.