Junior Secretary cum Admin Assistant - #1090938

• Manage correspondence, including emails, phone calls, and mail. 
•  Prepare and format documents, reports, and presentations
•  Schedule and coordinate messages, appointments, and events. 
•  Maintain and organize department records, files, and databases. 
•  Ensure confidentiality and security of sensitive information. 
•  Act as a point of contact between the department and other internal and external par es. 
•  Relay messages and information on accurately and promptly. 
•  Order and maintain office supplies and equipment, prepare coffee for customers when required. 
•  Manage department budgets, expense reports, and financial records. 
•  Assist with the planning and executive on of departmental projects 
•  Coordinate travel arrangements, including applying of visas (when required) and for department staff. 
•  Provide clerical support to department staff as needed. 
•  Assist in onboarding new employees, including preparing of locker, equipment and uniform. 
•  Prepare mee ng agendas, take minutes, and distribute them as required. 
•  Dra , edit, and proofread documents and communications. 
•  Ensure compliance with company policies and procedures. 
•  Keep abreast of regulatory requirements and assist in implementing changes. 
•  Address inquiries and provide information on to clients, customers, and colleagues. 
•  Handle complaints and resolve issues as necessary. 
•  Follow the procedures of the Quality Management System for effective implementation and control. 
•  Perform other du es as assigned by department heads or supervisors, as and when required. Manage correspondence, including emails, phone calls, and mail. 
•  Prepare and format documents, reports, and presentations
•  Schedule and coordinate messages, appointments, and events. 
•  Maintain and organize department records, files, and databases. 
•  Ensure confidentiality and security of sensitive information. 
•  Act as a point of contact between the department and other internal and external par es. 
•  Relay messages and information accurately and promptly. 
•  Order and maintain office supplies and equipment, prepare coffee for customers when required. 
•  Manage department budgets, expense reports, and financial records. 
•  Assist with the planning and execution of departmental projects and activities
•  Coordinate travel arrangements, including applying of visas (when required) and for department staff. 
•  Provide clerical support to department staff as needed. 
•  Assist in onboarding new employees, including preparing of locker, equipment and uniform. 
•  Prepare meeting agendas, take minutes, and distribute them as required. 
•  Draft , edit, and proofread documents and communications 
•  Ensure compliance with company policies and procedures. 
•  Keep abreast of regulatory requirements and assist in implement changes. 
•  Address inquiries and provide information to clients, customers, and colleagues. 
•  Handle complaints and resolve issues as necessary. 
•  Follow the procedures of the Quality Management System for effective implemental on and control. 
• Perform other du es as assigned by department heads or supervisors, as and when required. 

Requirements :

• ITE /O-level is acceptable if has at least 2 years relevant junior secretary admin experience. 
• Good PC knowledge MSWord , Excel 
• 1-month AWS 
• 5 days’ work week, 8.15am to 5.45pm
• Performance Bonus 
• Working location at Tuas Area