Administrative Assistant - #1090429

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative and secretarial support to our team. The ideal candidate will be a proactive problem-solver with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining confidentiality. This role requires a blend of general administrative duties and some secretarial responsibilities, ensuring smooth office operations and effective support for our team.

Responsibilities:

• Manage, monitor and maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
• Handle incoming and outgoing mails ensuring timely distribution and response.
• Answer and direct phone calls, taking accurate messages and providing professional customer service.
• Schedule and coordinate meetings, appointments, and travel arrangements, including booking venues, flights, and accommodations.
• Assist with the preparation of presentations, reports, and other documents.
• Coordinate and support office events and meetings.
• Assist with onboarding new employees, including preparing workstations, stationary and providing necessary information.
• Assist employees with staff purchase, ensuring proper documentation and discount application.
• Provide general administrative support to various departments as needed.
• Manage and maintain the CEO's calendar, scheduling appointments and prioritizing tasks.
• Take and transcribe meeting minutes, ensuring accurate and timely distribution.
• Handle, organize and maintain confidential information with discretion and maintain strict confidentiality.

Qualifications:

• Minimum secondary school education with good communication skill.
• Proven experience as an Administrative Assistant or Secretary, preferably in a fast-paced environment.   
• Proficient in Microsoft Office Suite & Google Workspace (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.   
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.   
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent interpersonal skills.