ADMIN EXECUTIVE, PROPERTY (HOTO) - #1090355

Job Summary
We are looking for an enthusiastic and organized Admin Executive, Operations (HOTO) to join our team at Bespoke Habitat in the Jurong East West Region. In this full-time role, you will play a crucial role in managing property handovers, liaising with tenants, and ensuring smooth day-to-day operations. This position requires a blend of hospitality skills, technical knowledge, and adaptability.

Role and Responsibilities

• Coordinate schedules for the operations team.
• Ensure smooth coordination between various stakeholders by arranging efficient schedules and providing prompt updates.
• Facilitate the smooth transition process for tenants who are moving in or moving out, and inventory delivery for existing tenants.
• Collaborate with the operations team to maintain high standards of service and customer experience.
• Keep detailed records of handover schedules and delivery arrangements.
• Providing general administrative and clerical support as needed
• Supporting with event planning and coordination

Skills and Qualifications

• At least 1 - 2 years of experience in an administrative or office support role
• Attention to detail in arranging the schedule and promptly react to changes required.
• Strong organizational and time management skills
• Excellent interpersonal and communication skills to ensure seamless transitions for the operations team and the tenants on the ground.
• Ability to multitask and prioritize effectively
• A proactive and customer-focused attitude
• Ability to work efficiently in a dynamic fast-paced environment and adaptable to changes.
• Demonstrate the ability to work independently and resourcefully
• Proficiency with technology and willingness to learn new systems. 
• Proficiency in Microsoft Office (ie: Excel) and Google Suite (ie: Google calendar, Docs and sheets)
• Positive attitude and strong teamwork skills