Senior Associate, Fixed Assets (1FSS) - #1090344

The incumbent shall be part of the Finance Shared Services (FSS) team responsible for the following:

Job Responsibilities:

• Process fixed asset transactions relating to asset acquisition, depreciation and asset movement accurately and on a timely basis for the purpose of month-end and year-end closing.  Ensure compliance with Singapore Financial Reporting Standards (FRS) and PHI’s Group Finance policy & procedures.

• Monitor and clear outstanding transactions in Fixed Asset Clearing and/or CIP GL Accounts monthly.

• Prepare monthly audit schedules:
- Asset Addition, Disposal, Lease Asset & Lead Schedules
- Deferred Income Reconciliation & Schedules
- Other schedules required by auditors during hard close / financial year end.

• Create fixed asset number in SAP Fixed Asset Register promptly and accurately to support procurement processing by MMD: 
- Vet Fixed Asset purchase requisitions. 
- Ensure asset number is only created in SAP when the purchase requisition meets the fixed asset capitalisation criteria.  

• Ensure timely and proper capitalisation of fixed asset acquired, including Fixed Asset vouchers matching.

• Update asset transfers and disposal promptly and accurately into SAP Fixed Asset register.

• Generate and distribute fixed asset listing to institutions’ fixed asset custodians / Heads of Department (HOD).

• Follow up to ensure that fixed asset custodian has completed the fixed asset sighting; any discrepancies found are reported to their Department Manager / HODs and approval given to 1FSS-FA to update their fixed asset register.

• Prepare and send FAV summary report to PHI’s CFO in accordance to the PHI’s policy.

• Review all FAV returns and complete all follow-up actions and achieve closure on/before financial year-end, 31 Mar.

• File and photocopy documents as and when required.
• Promote conducive work environment.

• Daily maintain clean desk & all confidential documents under lock & key.

• Handle all phone calls / email enquires with professionalism.
• Provide written responses to enquires or verbal response followed by email to confirm understanding.

• Obtain customer feedback to identify areas for improvements.

• Demonstrate good service attributes and team spirit to achieve win-win outcome.

• Constantly look for ways to simplify works processes without compromising internal controls.

• Perform ad-hoc duties assigned by immediate supervisor and/or Management.
 

Requirement:

1. Educational / Professional Qualifications:

• GCE ‘N’ level with 7 years’ experience in Accounts Payable/ Accounting; or
• GCE ‘O’ level with 5 years’ experience in Accounts Payable/ Accounting; or
• GCE ‘A’ level with 3 years’ experience in Accounts Payable/ Accounting; or 
• Fresh graduate with Higher Nitec in Accounting or equivalent
• Fresh graduate with Diploma in accounting / finance or equivalent (e.g. LCCI or CAT) 

1. Relevant Experience & Skills

• Experience in SAP preferred.
• Proficient in Microsoft Office.

1. Qualities

• High Integrity, meticulous, eye for detail, independent and proactive.
• Independent, results-oriented and resourceful.

Customer service orientated.