Procurement Assistant - #1090301

Position Summary:

The Procurement Assistant is responsible for supporting procurement operations for the Company, ensuring timely and cost-effective purchasing of ingredients, packaging, and supplies. The role involves coordinating with suppliers, maintaining procurement records, and ensuring smooth inventory management to support kitchen operations.
 

Key Responsibilities: 

1. Sourcing & Procurement

• Assist in sourcing new products required for the company.
• Obtain quotations, negotiate pricing, and ensure cost-effective purchasing solutions.
• Issue and manage purchase orders (POs) while ensuring timely order fulfilment.
• Work closely with the Production Manager to forecast purchasing needs based on operational requirements.

2. Supplier & Inventory Management

• Maintain strong relationships with suppliers to ensure reliable sourcing and deliveries.
• Monitor stock levels to prevent shortages or excess inventory.
• Conduct quality checks upon receipt of goods and report any discrepancies.
• Ensure suppliers adhere to contractual terms, including pricing and delivery schedules.

3. Administrative Support

• Maintain and update procurement records, including purchase orders and supplier agreements.
• Ensure compliance with procurement policies and food safety regulations.
• Prepare monthly purchase reports
• Update new SKUs into the procurement system to ensure accurate records and seamless order processing.

4. Cost Control & Budgeting

• Compare supplier prices to ensure competitive procurement strategies.
• Identify areas for cost optimization.
• Work with internal teams to control purchasing costs without compromising quality.
   

5. Collaboration & Communication

• Coordinate with the Central Kitchen team to ensure procurement aligns with operational needs.
• Resolve supplier issues related to delays, quality concerns, or pricing adjustments.
• Support internal departments with procurement-related queries and requests.
   

Job Requirements:

• Education: Minimum Diploma in Business, Procurement, Supply Chain, or a related field.
• Experience: At least 1-2 years of procurement or purchasing experience, preferably in the F&B industry.
• Skills: 
  • Strong negotiation and communication abilities.
  • Detail-oriented with excellent organizational skills.
  • Proficient in Microsoft Office (Excel, Word) and procurement software.
  • Ability to multitask and work independently in a fast-paced environment.