Administrative Assistant - #1089930

This role reports to a HR manager, and to assist with day-to-day general office support and administration duties.

RESPONSIBILITIES :

HR Administration

• Issuance of office equipments and PPEs during onboarding for new joins, and co-ordinate the return of office equipments during off-boarding for resignees.
• Assists in various HR activities including orientation, training and on-boarding and etc.
• Assist in interview arrangements.
• Update company phone list every staff movement (i.e., if new joins, resignees).
• Assist HR department in company events, functions, and exhibitions.
• Arrange and co-ordinate training courses, update of training records for employees.
• Maintain, file, and store all appropriate documents in a professional manner.
• Coordinate Medical checkups for new joins (pre-employment medical checks).
• Handle other ad hoc assignment as required.

Office Administration:

• Manage and oversee all day-to-day general administrative duties (e.g, ordering of company tees, PPEs, office stationery, pantry supplies etc).
• Apply, Renew, Terminate office-related phone lines, service line packages, and Cabcharge cards for eligible employees.
• Liaise with IT department from HQ relating to IT equipment such as set up of photocopy machines, laptops and monitors, maintain and update IT inventory list for IT department.
• Upkeep and maintain copier machines. 
• Maintain the professional appearance of meeting rooms and general offices.
• Co-ordinate all guest visitations and prepare beverages for meeting (if necessary).

Others:

• Support facility management matters such as warehouse and office cleaning services, arrange for pest control (warehouse and office) and liaise with external vendors.
• Liaising with bus company relating to company-provided transport.  
• Upkeep of First Aid kits (check for expiry dates/re-stock as required)
• Other ad-hoc admin projects/duties as assigned.

REQUIREMENTS :

· Minimum GCE ‘O’ levels/ Professional Certification/Diploma in Business Administration/Human Resources or equivalent.

· Minimum two (2) years in relevant experience in relevant fields.

· Proficiency in English, with basic written and spoken skills.

· Preferably good knowledge in HR compliance and regulation.

· Positive work attitude, good communication skills and meticulous with an eye for details.