Personal Assistant | Up to $4000 | Bukit Batok - #1087507

Responsibilities:

Administrative Support:

• Manage schedules, appointments, and meetings for Chairman.
• Coordinate and arrange travel, including flights, accommodations, and transportation, particularly to ASEAN countries.
• Handle phone calls, emails, and correspondence on behalf of Chairman.
• Maintain and organize files, databases, and office supplies.

Communication & Liaison:

• Act as the point of contact between Chairman and clients, stakeholders, or employees.
• Screen calls, direct inquiries, and relay messages as appropriate.
• Ensure smooth and timely communication within the team or with external partners, including international contacts in ASEAN regions.

Time & Task Management:

• Prioritize and manage Chairman's daily tasks to ensure deadlines are met.
• Proactively manage time by anticipating needs and preparing materials or tasks in advance.
• Maintain a high level of confidentiality in handling sensitive information.

Event Planning & Coordination:

• Organize meetings, events, and social gatherings, including those taking place in ASEAN countries.
• Coordinate logistics, including venue selection, invitations, catering, and materials. 
• Assist with personal errands or special requests from Chairman.

Travel & Logistics Management:

• Arrange frequent international travel to ASEAN countries, including flight bookings, hotel accommodations, visa applications, and itinerary planning.
• Ensure smooth travel logistics, including coordinating meetings, transportation, and local arrangements.
• Accompany Chairman on business trips if necessary or assist with travel coordination while they are abroad.

Personal Support:

• Provide occasional personal assistance as required, such as scheduling personal appointments or making reservations.
• Assist with research for personal or professional matters.

Requirements:

• Diploma in business, administration, or a related field is preferred. 
• Minimum 2+ years of experience in a personal assistant or administrative role (preferred). 
• Excellent verbal and written communication skills. 
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Experience with international travel coordination, particularly within the ASEAN region (preferred).
• A valid driving license is needed for local travel, errands, and potential transportation duties.
• Must be willing and able to travel frequently to ASEAN countries (e.g., Malaysia, Thailand, Indonesia, Vietnam, Philippines, etc.) for business-related tasks. Some international travel may require extended stays depending on business needs.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg. R22105467 (Mary Joyce Ong)