Admin Executive - Facilities Operations - #1087456

Overview

Our client is looking for an organized and proactive Admin Executive - Facilities Operations to support the Operations Team. You will be responsible for ensuring smooth communication between departments, clients, and contractors, overseeing procurement, inventory management, billing, and handling customer complaints, all while maintaining operational efficiency.

Responsibilities

Coordinate with departments, clients, and contractors to ensure timely order fulfillment, documentation, and billing.

Manage job assignments for contractors, ensuring schedules, budgets, and costs are met.

Oversee the procurement process, including sourcing, quoting, obtaining approvals, coordinating deliveries, and managing post-delivery actions.

Communicate with clients on job requests, pricing, and approval of quotations, and issue service reports.

Manage inventory, conduct stock checks, and maintain records for machinery, equipment, and consumables.

Resolve customer complaints promptly, working with the Operations Team to find solutions.

Ensure timely billing in collaboration with the Operations Team and Finance Department.

Reconcile attendance and process labor and overtime claims based on approved timesheets.

Perform other administrative duties as needed.

Requirements

Diploma in any field.

At least 1 year of relevant experience 

Proficient in Microsoft Office Skills

Strong organizational, communication, and interpersonal skills.

Ability to work independently and under pressure with attention to detail.

Interested?

To apply for this opportunity. Please submit your resume in Microsoft Word format by clicking “Quick Apply.”

Important Note:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform that only short-listed applicants will be notified.

Carol Tan Choon Gek (Chen Chunyue)

Registration number: R23113984

EA Licence No: 12C6253