Receptionist cum Admin Executive - #1087201

Reception Duties

• Greet and assist visitors, ensuring a welcoming environment.
• Answer and direct phone calls professionally; take and relay messages.
• Manage the reception area, keeping it tidy and organized.

Administrative Support

• Check and process paperwork, ensuring accuracy and completeness.
• Maintain organized filing systems for easy retrieval of documents.
• Manage office supplies and inventory, ensuring timely replenishment.

Office Coordination

• Respond to emails from clients and relevant departments promptly and professionally.
• Make phone calls to set appointments and follow up on pending matters.
• Serve as a point of contact for clients, addressing their inquiries and providing necessary information.

Record-Keeping and Reporting

• Maintain and update contact lists and office records.
• Prepare simple reports or presentations as required by management.
• Assist in organizing company events or employee gatherings.

Additional Support

• Assist in handling employee inquiries related to general office services.
• Help with ad hoc tasks and errands as required to support the office team.

Requirements:

• Proficient in English and Mandarin to speak with Mandarin speaking staffs.
• Meticulous, takes initiative and has good communication skills.
• IT savvy (Microsoft Excel, Words, Power Point).
• Able to work under pressure.
• Ability to take initiative and anticipate needs.
• Reliability and dependability in fulfilling tasks.
• Resourcefulness in addressing challenges.
• Min. ITE Certificate (Nitec)
• No experience required.