Senior Executive, Education Sector - West - Up to S$3500 - #1087170

Job Responsibilities:

Administrative Management

• Coordinate and maintain accurate records of student candidature matters, including milestone tracking, 
  extensions, and program variations
• Process  and  monitor  student  enrolment  status,  ensuring  compliance  with  university  policies  and 
  regulations
• Maintain comprehensive documentation of all candidature processes and procedures 
• Generate regular reports on student progression and milestone completion
  
  Thesis Advisory Committee (TAC) Administration
• Coordinate the establishment of TACs for new research students 
• Schedule and organise regular TAC meetings
• Process TAC reports and follow up on recommendations
• Maintain records of supervisor arrangements and any changes
• Facilitate communication between students, supervisors, and committee members 
  
  Qualifying Examination Management
• Coordinate the scheduling of qualifying examinations
• Liaise with faculty to arrange examination panels
• Prepare and distribute relevant documentation to all parties 
• Process examination outcomes and maintain records
• Follow up on any required revisions or resubmissions 
  
  Thesis Milestone Management
• Monitor and track student progress against key candidature milestones
• Send timely reminders to students and supervisors regarding upcoming deadlines 
• Process milestone documentation and maintain records
• Coordinate review panels for milestone presentations
• Provide administrative support for confirmation of candidature processes 
  
  Thesis Submission and Examination
• Guide students through the thesis submission process
• Verify formatting and submission requirements are met
• Coordinate with examiners and process examination arrangements 
• Track examination progress and follow up on delayed responses 
• Process examination reports and coordinate revision requirements
  
  Student Support and Communication
• Provide guidance to students regarding candidature procedures and requirements 
• Respond to inquiries about milestone processes and thesis submission
• Maintain regular communication with students regarding their progression 
• Organise information sessions and workshops on candidature processes 
• Create and update guidance materials for students and supervisors

Job Requirements:
Possess a recognized Diploma in higher education, arts management, or a related field.
Proficient in MS Office Suite (Excel, Word, etc.), as well as collaboration tools such as Teams and Zoom.
A minimum of 1 year of administrative experience, preferably in an Institution of Higher Learning (IHL) 
environment.
Excellent proficiency in both written and spoken English, with strong communication skills to engage 
effectively with a diverse range of stakeholders.
Proven administrative skills with experience providing support to executives.
Highly organized and meticulous, with strong attention to detail and the ability to prioritize and 
manage multiple tasks simultaneously.
Compassionate and able to build rapport with various stakeholders.
Demonstrated ability in coordination and follow-up, ensuring tasks are completed efficiently.
Strong   time   management   abilities,   combined   with   a   pleasant   demeanor,   self-motivation, 
professionalism, responsibility, and efficiency.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO Mobile.

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