Payroll Associate (Maternity Leave Cover) - #1086758

About the Role

We are seeking an experienced and detail-oriented Payroll Executive to join our team on a temporary basis to cover maternity leave. This role involves managing end-to-end payroll, ensuring compliance with legal and regulatory requirements, and assisting in research grant claim submissions. 

This temporary assignment is for approximately 5 to 6 months, starting in Feb 2025.

Key Responsibilities

• Payroll Processing (80%)
  • Manage the end-to-end payroll process for a group of researchers and faculty (RSFC) with a headcount of 550 or more, ensuring accuracy and timeliness.
  • Verifying all payroll instructions/supporting documents to ensure accurate employee data (e.g., new hires, terminations, and changes).
  • Filing income tax clearance IR21 timely
  • Preparing payroll reconciliation, reporting, and analytics
  • Preparing monthly manual journal postings and ad hoc adjustments due to late instructions or unforeseen situations
  • Submitting NS make-up pay claims, government paid leave claims, etc.
  • Support payroll audit by internal and external auditors on payroll audit. 
  • Collaborate with HR to ensure accurate employee data (e.g., new hires, terminations, and changes).
• Benefits Administration (10%)
  • Administer benefits claims for the group of researchers and faculty (RSFC), including child’s education fees, research incentives, teaching allowances, tax protection claims, and other ad-hoc benefits.
• Grants Management (10%)
  • Assist in grants activities related to the expenditure of manpower (EOM), including:
    • Providing advice for EOM simulations, grant switches, etc., based on projected EOM and known budget utilization
    • Clarifying enquiries with stakeholders

Key Requirements

• Experience and Skills
  • Proven experience in payroll processing, preferably in the higher education industry or government-related companies.
  • Minimum 3 years of relevant experience is preferred.
  • Strong knowledge of payroll legislation and compliance requirements.
  • Excellent numerical and analytical skills.
  • Proficiency in payroll systems (especially SAP) and Microsoft Office Suite (especially Excel).
  • Understanding of accounting principles and experience in GL accounts manual journal preparations is a plus.
• Personal Attributes
  • High attention to detail and accuracy.
  • Strong organizational and time-management skills.
  • Ability to handle sensitive and confidential information.